PE and Rec Policies
Patron Access and Conduct
- Closure Procedures
- General User Policies and Protocols
- Clothing Guidelines
- Group Usage, Unscheduled Facility, Field Use
- Media and Photography
- Patron Access and Conduct
- Private Instruction
- Downtown Aquatics
- Rock District
- Weight and Cardio Spaces
- Lockers and Locker Rooms
- Open Recreation Basketball
- Group X
- Webfoot Crossfit®
- Workout Passes
- Personal Training
- Duck Trails Camps
- Youth and Family Lessons
Services and Equipment
Patron Access and Conduct
- PE and Rec has scheduled closures throughout the year based on academic and holiday calendars, and maintenance shutdowns.
- Term schedules are available in PE and Rec facilities as well as on the website to identify when such closures take place.
- An annual maintenance shutdown occurs every summer for two weeks between the end of summer term and the beginning of fall term. Maintenance shutdown information is available on the summer schedule and website. This shutdown allows the department to perform much needed maintenance and cleaning to better serve the university population throughout the year.
- If the UO is closed due to inclement weather, all PE and Rec facilities will also be closed.
- If the UO declares a delayed opening due to inclement weather, all PE and Rec facilities will open at 10:00 a.m., but may open later if needed based on the severity of weather.
- If the UO declares an early closure due to inclement weather, all PE and Rec facilities will attempt to stay open until 8:00 p.m., but may close earlier if needed based on the severity of weather.
- If any PE and Rec facilities encounter an emergency closure not associated with inclement weather, information will be posted on the website.
- There is risk of personal injury in all physical activity. You participate voluntarily and assume sole responsibility for your own medical or emergency needs.
- If an injury occurs, seek assistance from the nearest PE and Rec employee. If an employee is not in the area, patrons should notify any service desk.
- Facilities and equipment must be used for intended purposes only.
- Participants must adhere to the dress code of each activity area. Workout attire and non-marking shoes are required.
- Secure all personal belongings in a locker. PE and Rec is not responsible for lost or stolen items.
- The following items are not allowed in any PE and Rec facilities:
- Animals, with the exception of canine assistants
- Tobacco products, alcohol, drugs, or any kind of weapon
- Bicycles, roller skates, roller blades, skateboards, etc.
- Swearing, abusive language, fighting, sexual or other harassment
- Physical contact including but not limited to sparring, wrestling, holds, and throws are prohibited outside of approved instruction
The staff reserve the right to deny facility use to anyone who refuses to comply with policies.
PE & Rec strives to maintain a clean, safe, and inclusive environment while honoring personal workout clothing preferences.
- While using PE & Rec facilities a top, shorts or pants, and closed-toe shoes, unless specifically designated for the area, are required.
- Clothing that is deemed unsafe will be addressed by department staff.
- Clean attire that is intended for swimming must be worn in the pools or hot tub.
As you use the facility, recognize that exposed skin can be at risk to disease exposure. Patrons can help minimize the risk for themselves and others by limiting skin contact to equipment and wiping down fitness equipment before and after use. Thank you for helping us Respect the Rec!
Group usage in PE and Rec facilities and fields is not permitted during any drop-in recreation times. PE and Rec identifies a group as more than five individuals dominating an activity space for their own personal use in which others are not able to join in or use the space.
Media photography and videography access is allowed in most PE and Rec facilities with prior authorization. However, media photography and videography may not be conducted in private spaces, including restrooms and locker rooms, at any time. Individuals shooting for class projects, newspapers, articles, and all other media must abide by this policy.
Prior approval must be obtained from the individual career staff responsible for the specific area in which photos or video will be taken. Requests for approval must be done in advance and listed on the PE and Rec master schedule. Individuals can contact the coordinator for events and scheduling at 541-346-1180 for additional information.
Once approved, all persons obtaining photos, videos, or other forms of media within the Student Recreation Center will be given a media pass. This pass must be worn and plainly displayed during the entirety of the photo and video shoot. Persons without an approved media pass will be asked to leave the building, and must contact the coordinator for events and scheduling for permission to re-enter for media purposes.
In addition to instructor or event supervisor permission, a verbal announcement must inform all participants that photography will be taking place. They must be given the choice not to be included in the photo or video and have their wishes respected. No signed model release is necessary.
Personal Use Photo and Video
Personal use photography and videography is permitted in PE and Rec facilities, with the exception of locker rooms and restrooms, where all photography and videography is strictly prohibited. Personal use is defined as photos and videos of self, friends, or family obtained informally.
Personal privacy of other patrons must be respected, and you must have their explicit consent to include them in your photo or video. Patrons have the right to decline being photographed or filmed at any time. Taking photos or videos of individuals without their explicit permission is strictly prohibited.
Photography and videography is not permitted during any instructor-led programs, including PE classes, unless the instructor gives permission in special circumstances.
Patrons taking photos or videos must not interrupt or cause any nuisance to others. If Rec Center staff feel that a patron is abusing the personal-use photo and video policy, they will be asked to put their device away or leave the Student Recreation Center if they continue to violate the policy.
- Treat the facilities, equipment, fellow participants, and staff members with respect. Facilities and equipment must be used for intended purposes only.
- Access to PE and Rec facilities and fields are obtained with current membership or paid guest pass. Students obtain a membership by paying university student fees. Admittance is gained by scanning your ID card through the turnstile or using a set up hand scan.
- Access for those with valid membership is only allowed through scanning their own UO ID card or using a set up hand scan with their UO ID. Exceptions will not be made and no other form of ID can be used as alternative.
- Abuse of ID will result in denied entry and loss of future access to PE and Rec facilities. Please review our membership page for fee and eligibility requirements. Memberships and lockers are non-transferable.
- There is risk of personal injury in all physical activity. Be aware that you participate voluntarily and assume sole responsibility for your own medical or emergency needs.
- You are encouraged to get a physical exam prior to engaging in vigorous exercise. This is particularly important if you have a special condition which may increase your risk of activity related injury.
- Participants must adhere to the dress code of each activity area. Patrons are asked to wear gym clothing while working out or participating in activities. Please wear athletic shoes with a non-marking sole in activity areas.
- Patrons must be 18 years or older to qualify for access to PE and Rec facilities during the academic year and 16 years or older during extended break periods. Child day passes are available only during the designated family hours and must be accompanied by an adult at all times. PE and Rec prohibits minors to be left unattended or unsupervised on any of its facilities. It is the responsibility of the parent or guardian to find appropriate and safe supervision for their minor child when they choose to use the Rec facilities during non-family hours.
- The University Student Conduct Code is enforced at all times. Violators will be ejected from the facility. Serious incidents or repeated abusers will be subjected to sanctions under the Student Code of Conduct. Non-student offenders or repeat abusers will be subjected to sanctions by the associate director. Sanctions may include, but are not limited to: suspension from the facility, revoking of membership privileges, student disciplinary sanctions, civil prosecutions, and others.
- Participants, visitors, and guests assume liability and are responsible for the full cost of repair or replacement for any damages outside of normal wear and tear incurred on items such as walls, mirrors, weight or cardio equipment, turnstiles, and more.
- Group usage and private instruction are not permitted in PE and Rec facilities.
- Rentals and personal training are available to help meet these needs.
Lap Pool Rules
- Please secure your personal belongings. The Student Recreation Center is not responsible for lost, stolen, or unattended items.
- Enter the pool only after the lifeguards have taken their stations.
- Diving is only permitted in designated areas of the lap pool (7 feet or deeper) and off the diving boards.
- Breath holding exercises are not allowed. No prolonged underwater swimming for time or distance. Competitive and repetitive breath holding and hyperventilation can be deadly.
- Coast Guard approved lifejackets are encouraged and available for those who cannot swim.
- Swim wear must be appropriate. Inappropriate attire includes: excessively revealing swimsuits, see through swimsuits, underwear, street clothes and other workout clothing.
- Swimmers who are not toilet trained must wear a swim diaper covered by waterproof pants, all of which must fit snugly around the legs and waist.
- Clean swim wear specifically designed for aquatic activities is required. Caps and goggles are available for purchase.
- Take a cleansing shower before entering the pool and after using the toilet.
- Please do not use the pool if you have had diarrhea or a disease communicable by water in the past two weeks.
- No food or drink allowed in the pool and spa area except for water. Glass bottles or containers of any kind are not allowed in the pool area.
- Please deposit gum and band-aids in the trash before entering the water.
- Alcohol and drugs are not permitted in the pool. Individuals under the influence and those with disrespectful behavior will not be allowed to use the facility.
- Team coaching and private instruction is not permitted.
- No jumping backward, somersaulting, twisting, twirling etc. into the pool. These actions risk serious injury. No running or rough play.
- Animals are not allowed in the pool area, except for service animals.
Diving Board Rules
- Diving boards can cause serious injury when misused. Do not attempt dives beyond your practiced ability.
- Only one person is allowed on the diving board at a time. Those waiting in line must remain on the pool deck.
- A diver must wait until the preceding diver has surfaced and reached the ladder.
- Divers may not spring more than once on the board.
- Upon surfacing, immediately swim to the ladder at the side of the pool to exit. Do not swim under the board or across the entry area of the other diving board.
- Please keep diving board entry areas clear at all times.
- Dive straight off the board. Do not exit off the side of the board.
- Coast Guard approved life jackets may be worn when jumping off the diving board.
- The lifeguards on duty will determine safe and unsafe behavior. Please follow their directions.
- No coaching will be tolerated during open swim times.
- Do not run off the board.
- No goggles or face masks may be worn while using the diving board as this risks facial and eye injury.
Hot Tub Rules
- All pool guidelines apply to spa use.
- All persons are required to take a cleansing shower before entering the hot tub. This will help keep the spa water clean of body oils, perspiration, lotions, deodorant, perfume, etc.
- Persons using prescription medications should consult their physician before using the hot tub.
- Pregnant women should not use the hot tub without consulting their physician. Studies suggest that birth defects may occur when a pregnant woman’s internal body temperature increases.
- Persons should spend no more than 15 minutes in the hot tub at any one session.
- The hot tub is for adult use only. Children under the age of 16 years are not permitted in the hot tub.
- Food, drink (except water), and glass containers are prohibited in the hot tub area.
- Refrain from the use of cell phones while in the hot tub.
- Do not submerge, float, swim, or use floatation devices in the hot tub.
Family Swim Rules
- Children under 16 years old must be accompanied by an adult (18+ years) at all times.
- There must be only four children per adult, and the adult must directly observe the children.
- Children who are not toilet trained must wear commercially designed “swim diapers”. An “accident” will cause closure and special chemical treatment of the pool as per health department regulations.
- Children over the age of three years old may not use the opposite gender’s locker room. All use changing areas are available outside the main locker rooms.
- Any non-swimmer must be within an arm’s reach and assisted by an adult at all times or wear a Coast Guard approved life jacket.
- A child may swim independently after successfully completing a swim ability test observed by a lifeguard.
- The use of a Coast Guard approved life jacket is permitted when jumping off the diving board.
- Child size life jackets are available for use or you may bring your own properly fitted Coast Guard approved life jacket.
- The “catching” of children or youth jumping off the diving board is not permitted.
- “Water wings” and all other inflatable flotation devices are not permitted.
- Lightweight balls and other water toys are acceptable providing they present no injury risk to others.
Climbers are required to comply with the following policies:
- Climbing is permitted when the wall is open for climbing or instructional sessions. Climbing when the facility is closed will result in suspension of facility access privileges for the year.
- Climbers are expected to observe posted safety protocols and to be respectful and aware of the actions of other climbers.
- Climbing shoes must be worn while climbing on the wall.
- Climbers using rental shoes must wear socks.
- Climbers are expected to dress respectfully. Shirts must be worn. No muscle shirts.
- No gri gris, Müenter hitch, or figure-of-eight belays. Slot devices only.
- Chalk balls are permitted, loose chalk is not allowed.
- PE and Rec is not responsible for lost or stolen items. Personal items must be stored outside of the climbing wall area. Day lockers and locks are available at Equipment Issue.
- Food and beverages are not permitted in the climbing wall area.
- Be aware of the floor anchors when walking within the climbing area.
- Do not pass between the climbing wall and a belayer without the belayer’s consent.
- Climbers must read and sign a statement and assumption of risk and release document prior to climbing.
Climbers are expected to observe the following policies when climbing without a rope:
- Elbows are not to go above the line of red “X” holds.
- Do not pass beneath other climbers while bouldering.
- Spotters are not required, but are highly recommended.
- Bouldering does not supersede roped climbing.
- Children must be at least five years old to participate.
- Children must be with an adult at all times (max. two children per adult).
- Adults must be certified to use the Rock Wall (pass the basic skills check).
- Adults must belay for children.
- Equipment is provided.
- Staff is available for questions and instruction.
- Please secure all personal belongings in a locker. PE and Rec is not responsible for lost or stolen items.
- Photos and videos are limited. Please review this specific policy for clarification.
- Talking on the phone is prohibited.
- Powdered chalk and other grip-enhancing products that leave residue are not permitted.
- Spotters are recommended on all free weight press stations.
- Collars are required on all barbells.
- Avoid slamming weights together or dropping dumbbells, barbells, or plates on the floor. Lifters must control the weight on the descent with hands on the bar to hip height.
- Return and rack weights and equipment when finished. Clean equipment and surrounding area after exercise.
- Equipment must remain in designated areas and be used for intended purpose.
- Medicine balls (only) may be thrown at the designated wall and should not be slammed on the floor.
- Report any damaged equipment to staff.
- Respect fellow patrons and staff members. Inappropriate language or harassment will not be tolerated.
- You are encouraged to get a physical exam prior to engaging in vigorous exercise. Always work out at your own fitness level and ask staff for assistance if necessary.
- Inversions of any kind are not permitted in the fitness spaces.
- Lockers are available for purchase on a first-come, first-served basis.
- Lockers must be cleared out by the given clearance date. Day-use lockers must be cleared before closing each day.
- To avoid any clearance fees ($20) please clean out your locker and return your lock (and towel) to the Rec Welcome Desk.
- Items left in expired locker will be held for 30 days and then disposed of.
- PE and Rec is not responsible for content left in expired lockers.
- PE and Rec is not responsible for lost, stolen, or damaged items.
- The water extractor is to be used for swim suits only.
- Prohibited in locker rooms: scented perfumes or colognes, food, glass bottles and jars, and cell phones due to photographic and video capabilities.
- Please be considerate of others, patrons are expected to keep their lockers as odor-free as possible.
- Children five and under may go into the opposite gender locker room with a responsible adult. All use change rooms which include toilets, showers, and changing tables are available outside the main locker rooms.
- Courts are available on first come, first served basis.
- Hanging from the basketball rims or nets is prohibited.
- Patrons are required to wear shirts that come down past the navel at all times.
- All participants must wear athletic, non-marking, rubber-soled shoes on the courts. Street shoes, boots, sandals, flip-flops, and bare feet are not permitted.
- Disagreements are decided by a shot from the top of the key.
- When all courts are busy, the following policies will be enforced:
- Upon winning three consecutive games, the winning team or individual must exit the playing area if other players are waiting to play.
- Games are played to 11 points by ones and twos, win by one basket.
- No refunds are permitted for Group X unlimited workout passes; make self-care a priority!
- All Group X workouts, including faculty and staff workouts, will open to reserve your spot exactly one week in advance.
- Two hours prior to class starting, online check-in will close. Drop-ins will still be welcome if class capacity has not been filled at the time of class starting.
- To support your warm-up safety, upon class starting, any spot reserved online that is not present will be dropped, and stand-by patrons will be able to take your spot. No one will be allowed to enter class once it has started.
- You can release your reserved spot two or more hours prior to class starting with no penalty.
- Releasing your spot less than two hours prior to class will document in our check-in platform as a no-show.
- Not showing up for a class you pre-registered for will document in our check-in platform as a no-show.
- After two no-shows, any additional no-show will incur an $8.00 charge for EACH ADDITIONAL class missed. The total charges will be processed at the end of the current term to your student account and communicated via email.
- The purpose of utilizing online check-in is to support your accountability and trust that you have a safe and secure workout space to move as we plan to grow our programs for all Ducks.
- A Rec Center membership and Group X workout pass are required to participate at the Rec.
- Questions? Contact firstname.lastname@example.org.
- Space is available on a first come, first served basis..
- Class size minimum is three participants, up to a maximum of 12.
- Present UO ID card to the coach to reserve your space. The coach will arrive 10 minutes prior to class time. If space allows, participants may join a workout up to five minutes past the scheduled workout time.
- Workout passes are sold at the Rec Service Center and Welcome Desk.
- Workout passes are stored on your UO ID card.
- Workout passes 1–20 will roll over term to term and will expire at the end of the academic year August 23, 2019.
- Unlimited workout passes are only valid during the term of purchase.
- No refunds for workout passes.
- All personal training appointments must be paid for prior to the session. No training sessions will be scheduled without payment. You may pay by charging your university account, cash, debit, credit, or check. All training session packages must be completed within four months of purchase date.
- Appointment cancellations must be received at least 24 hours before the scheduled workout or this will be considered a no-show and cannot be refunded. You will be charged for the appointment as scheduled. If cancellations exceed 20% of your 10 or 20 session packages, you will forfeit the remainder of your package. Cancellations must be made directly with your personal trainer or through the coordinator of fitness programs, 541-346-1058.
- In the rare occasion that a trainer should need to cancel a session, they must first confirm with the coordinator of fitness programs and call the client at least 24 hours prior to the scheduled appointment. The session should be rescheduled between the client and the trainer.
- You are expected to be punctual and understand that the personal trainer may have appointments immediately following your workout. As a courtesy to the next client, you must understand that tardiness will result in the length of your session being limited to the pre-set appointment time slot. If after 15 minutes you do not show up for an appointment, the session is cancelled without refund. If your personal trainer is late, the length of your workout will not be affected or time will be added to the next session.
- All buddy and small group sessions must be used as a partner or group session. If one or more clients cannot attend, the price and appointment will not change.
In order to participate in any of our Duck Trails Camp programs, a camper must be able to:
- Meet minimum age requirement of chosen camp prior to the first day of session of attendance
- Understand and abide by all camp rules and follow directions from counselors
- Safely and effectively participate in a variety of physical and instructional activities
- Communicate needs to their counselors
- Pay attention without being disruptive
- Understand the consequences of inappropriate behavior
- Independently use restroom facilities and change clothes with minimal assistance
- Positively interact with peers in a group environment
- Respect others and their personal belongings
- Maintain current personal medical insurance coverage during their time at camp
In order to provide a safe and healthy environment for all our campers, snacks and lunches need to be provided from home for all campers, and food sharing is prohibited due to allergies and dietary restrictions.
Dismissal from Camp
Occasionally a camper may be dismissed from camp for behavioral reasons. This action will take effect only after the camp director has consulted with the camper and their parents. If a camper is dismissed for disciplinary reasons, there will be no refund for unused camp days.
- Lessons that do not meet minimum enrollment will be cancelled. You will receive an email notification along with an option for a full refund or transfer to a different class no later than 24 hours prior to the first scheduled class.
Inclement Weather, Instructor-Related Circumstances, Natural Disaster
- Due to circumstances beyond our control, class sessions occasionally must be cancelled.
- We attempt to contact participants if time permits, using the contact information you provided at registration.
- These classes will add a make-up class after the last regularly scheduled meeting. The week following the last scheduled class is designated for class make-ups, if needed, and is considered part of the class schedule.
- No refunds will be given if a participant is unable to attend the make-up class. If there are no make-up dates left in the quarter, you will receive an email with an option to receive a pro-rated refund for that class.
- Refunds must be requested 72 hours prior to the start of the first class at the Rec Service Center.
- All refunds incur a $5 processing fee.
Services and Equipment
- PE and Rec is not responsible for lost or stolen items.
- All lost and found items can be turned in or claimed at the Welcome Desk.
- Unclaimed items will be discarded on a weekly basis.
- Weapons used for martial arts are only permitted in pre-approved Physical Education classes and pre-approved Club Sport practices.
- Weapons include all bladed and blunt objects that are not available through Equipment Issue.
- The Student Recreation Center has a video surveillance system that is reviewable by PE and Rec and the University of Oregon Police Department.
- The video surveillance system is used to review possible thefts, policy violations, and entry violations.